Job Title: Virtual Executive Assistant

Reports To: CEO
Objective: The Executive Assistant is responsible for assisting the CEO with
organizing and coordinating internal operations and procedures. This
includes general administrative work, maintaining records, data entry, and
office efficiency.

Malyk Solutions is a dynamic, growing digital marketing and administrative boutique firm
looking for an experienced Virtual Executive Assistant who thrives in a fast-paced environment.
Priorities may change, which makes it exciting and fun!
You will be comfortable with keeping busy and will be accountable for administrative projects
that are critical to the success of the Company. Are you naturally upbeat, and can you work
independently? Can you think out of the box?

Responsibilities:

1. Administrative work
   a. Prepare documents and spreadsheets.
   b. Document editing.
   c. Reporting.
   d. Calendar management.
   e. Social Media Management.
   f. Assisting with onboarding new employees and clients.
   g. CRM Managing.
2. Data Entry
   a. Enter data according to established priorities and procedures.
   b. Enter client data into a prescribed database software.
   c. Make sure that accurate data has been entered into the database.
   d. Follow data program techniques and procedures to maintain data entry requirements.
   e. Verify entered data by reviewing, correcting, changing, or deleting entered
   information.
   f. Check completed work for accuracy and make any required changes immediately.
   g. Check source documents against entered data to ensure data integrity at every stage.
   h. Generate statistical reports based on maintained data periodically.
3. Maintain Office Records
   a. Ensure digital filing systems are maintained and up to date.
   b. Follow procedures for record retention.
   c. Ensure the protection and security of files and records.
   d. Ensure effective transfer of files and records.
   e. Transfer and dispose records according to retention schedules and policies.
   f. Ensure personnel files are up-to-date and secure.
4. Maintain Office Efficiency
   a. Assist with implementing office systems, layout, and equipment procurement.
   b. Anticipate needed supplies.
   c. Assist with customer service and team management.

Skills/Experience Necessary:

1. 5+ years in a professional office environment.
2. Formal computer training.
3. Databases – Proficient.
4. Proficient in relevant computer applications such as MS Office.
5. Accurate keyboard skills and proven ability to enter data at the required speed.
6. Knowledge of correct spelling, grammar, and punctuation.
7. Knowledge of clerical and administrative procedures.
8. LinkedIn and other social media experience.

Technical Requirements:

• High-Speed Internet
• Computer – 4+RAM

Join our friendly team of professionals now! Please call (302) 501-5033. We only want

candidates that are open-minded and eager to learn more and grow. Please email your resume to

info@malyksolutions.com